Device Buy-Outs

In certain instances when leaving the University's employment, individuals express a desire to take their University device with them. In these cases, the following device buy-out process must be followed:

Step 1: Get the device evaluated

• Submit a General Hardware Support request with the device details (Asset Name or Serial Number) and IT Services will provide a residual value for the device.

Step 2: Complete and submit a disposal form

• po10_surplus_material_disposal_form.pdf 
• Ensure appropriate approval signatures are collected. Approval is required from a manager in the department that owns the device. 
• Submit completed disposal form to suppliers_uwinsite@uwindsor.ca.

Step 3: Pay

Acceptable methods of payment:

• E-transfer to aretransfers@uwindsor.ca. If by e-transfer, a remittance notification email needs to be sent to eftpmt@uwindsor.ca detailing the nature of the payment that has been sent.
• Debit or credit card, to be completed in person at the Accounts Receivable office.
• Certified personal cheque or bank draft.

Step 4: Get the device wiped and reset

• Bring the device to the IT Service Desk (lower level of UCC) to be wiped.
• Once wiped, the new owner will need to take the device somewhere to purchase and install a copy of Windows on it.
• In addition, please note all University software licenses will be removed from the device when it is wiped. Retirees can review which online services are available to them here.