Accepting Your Student Job Offer

A step-by-step guide for University of Windsor student employees using UWinsite People (UWP) 

Congratulations on your job offer! This guide walks you through everything you need to do in UWinsite People (UWP) to accept your offer and get set up as a student employee. Following these steps makes sure your employment record is created correctly so you can start work and get paid on time.

Before you start 

You cannot begin working until you have: 

• accepted your offer electronically in UWP, and 
• completed any required Pre-boarding and Onboarding journeys. 

Paper hiring packages are no longer used. Everything is now done in UWP. Documents sent to the HRStudent email address will not be accepted. 

Which steps apply to me? 

First, figure out which type of student employee you are: 

• New student employee: you are working at the University of Windsor for the first time, or you have not worked here for one year or more. 
• Existing student employee: you are currently employed as a student at the University of Windsor. 

 

Part 1: Accept or decline your offer 

When your offer is ready, you will be asked to either accept or decline it. You can also download a copy of your offer letter for your records. 

If you are a new student employee 

• Look for an email notification about your job offer. 
• Click the link in the email to view your offer. 
• To accept, type your full name as your e-signature and click Submit. 

If you are an existing student employee 

You can open your offer in one of two ways: 

• Click your bell notification in UWP, or 
• Go to the Me tab → select Current Opportunities → find the offer under Submitted Applications. 

Then: 

• To accept: add your e-signature and click Submit. 
• To decline: enter a reason for declining and click Submit. Your reason will be shared with the recruiter and hiring manager. 

Part 2: Complete your Pre-boarding tasks 

Who this is for: new student employees only. Pre-boarding starts automatically as soon as you accept your offer. 

Existing student employees will not receive Pre-boarding emails, unless you have been hired by the Faculty of Education. In that case, you will receive a short Pre-boarding journey to complete the OTPP form only.

Complete these tasks as soon as possible 

• Your job and pay cannot be set up until your journeys are complete. Delays can hold up your start date and your pay. 
• Journeys have an expiry date. If one expires before you finish it, HR will have to reopen it for you. 

Step 1: Provide your personal information 

After accepting your offer, you will receive an email titled Request for Additional Information. Click the Provide Additional Info button in the email. This takes you to the system where you will: 

1. Enter your Date of Birth. 
2. Expand Add National Identifier, then: 

• Select your Country from the drop-down menu. 
• Choose Social Insurance Number as the National ID Type. 
• Enter your SIN in the National ID field. 
• Leave the remaining fields blank and click Done. 

3. Select your Gender and Marital Status from the drop-down menus. 
4. Review or fill in your Home Address. It may already be filled in from your job application. 
5. Review your Contact Information and update it if needed. 
6. Type your full name in the E-Signature field and click Submit. 

You will then receive a welcome email at your personal email address with directions for next steps. 

Step 2: Watch for your Pre-boarding task email 

You will receive a second email listing your Pre-boarding tasks. It shows: 

• Task list: each task, its due date, and whether it is required. 
• Details links: click the highlighted Details link beside a task to go straight to it. 

Step 3: Log in to UWP 

• Log in using your uwindsor.ca student email. 
• Your device must meet the University's conditional access requirements. For details, see Conditional Access – All-in-One. 
• Having trouble logging in? Submit a ticket and, if you can, attach a screenshot of your login screen. This helps the support team fix the problem faster. 

Step 4: Open your New-Hire Journey 

• On the dashboard, go to the Me tab and select Journeys. 
• Click My Journeys (or click My Tasks to see a list of your tasks). 
• Open the UW New-Hire Journey. 

Step 5: Complete each Pre-boarding task 

Work through the tasks below. When you finish each one, click Done. Bell notifications will remind you of any tasks you still need to complete. 

1. Welcome to the University of Windsor 

• Read the welcome statement, then click Done. 

2. Employment Questionnaire 

• Answer the question: Are you legally authorized to work in Canada? 
• Read the message that appears, then click Done. 

3. Student Questionnaire 

• Select Yes or No to indicate whether you are a University of Windsor student. 
• If you select Yes, enter your student number in the box that appears. 
• Click Done. 

4. Employment Standards Act Poster 

• Click Go to Website and read the poster. 
• Click Done. 

5. Contact Information 

• Click Go to Applicant Task. 
• Confirm your contact information. To make changes, click the pencil icon. 
• When finished, click the back button, then click Done. 

6. Emergency Contact Information 

• Click Go to Applicant Task, then click Add → Create a New Contact. 
• In Basic Info, fill in the required fields (marked with an asterisk *). 
• In the Communication section, click Type under Phones and enter the phone number using numbers only, with no spaces. 
• The Address section is optional. If your contact does not live with you, uncheck Use my Address. 
• At the bottom of the page, check the box This person is an emergency contact. 
• Click Submit (top right corner). 
• You will return to the My Contacts page, where you can add more contacts or click Done. 

7. Personal Details 

• Click Go to Applicant Task. 
• Click the pencil icon to edit details such as your pronouns, first name or last name. 
• Click Submit, then the back button, then Done. 

8. Upload Work Permit / Study Permit / Authorization to Work in Canada 

• Click Go to Applicant Task. You will be in the Identification Info area. 
• Citizenship: add your citizenship and click Submit. 
• Passport: adding your passport information is optional. 
• Visas and Permits: fill in the required information and upload your documents if applicable (you can drag and drop files). Click Submit. 
• Driver's Licenses: fill in the information that applies to you and click Submit. 
• Click the back button, then Done. 

Note: Uploaded permit documents are sent to HR for approval. 

9. Upload Government-Issued ID 

• Click Go to Applicant Task. 
• Choose the type of document from the Document Type drop-down (for example, banking information or a birth certificate), then click Add. 
• To view documents you have already uploaded, click the glasses icon on the right side of the screen, under Sort By. 
• Click the back button, then Done. 

Note: Uploaded ID documents are sent to HR for approval. 

10. OTPP Questionnaire (Faculty of Education hires only) 

• This task only appears if you were hired by the Faculty of Education. 
• Complete the questionnaire as requested, then click Done. 

Check your progress 

On the right side of the screen, Tasks Completed shows how many tasks you have finished (for example, 10 out of 10). Make sure every required task is complete. 

Part 3: Complete your Day 1 Onboarding tasks 

Who this is for: new student employees. 

On your first day of work, you will receive a bell notification in UWP letting you know you have a new journey to complete. 

Wait until your first day 

Do not start these tasks until the first day of employment shown on your offer letter. If you try to complete them earlier, they will not work properly. Bell notifications will remind you when it is time. 

How to open your Day 1 tasks 

1. On the dashboard, go to the Me tab and select Journeys. 
2. Click My Journeys (or click My Tasks to see a list of your tasks). 
3. Open your Day 1 Onboarding journey and complete each task below. 

1. Aspire 

• Click the links to read the University's strategic plan and the President's address. 
• Click Done. 

2. Direct Deposit Information 

• Click Go to Applicant Task. 
• Add your bank account: click Add and follow the steps to enter your banking information. After you enter your Branch Transit Number, select your branch from the drop-down list. 
• Add a payment method: under My Payment Methods, click Add. Give it a name you will recognize (for example, “U of W Payroll”) and click Save. 

Note: You must add a payment method, not just a bank account, to be paid by direct deposit. 

3. Federal Tax Form 

• Click Go to Applicant Task. 
• In the Federal Tax area, click the pencil icon to open the section. 
• Enter a start date for the change. The Total Claim Amount is already filled in. 
• Enter any Additional Tax you would like deducted, if applicable. 
• Check the box at the bottom of the screen to confirm you agree. 
• Click Save and Close (top right). 

4. Ontario Provincial Tax Form 

• In the Regional section, click the pencil icon. 
• Enter the start date for the change. The Total Claim Amount is already filled in. 
• If applicable, enter Additional Tax, Number of Dependents Under Age 19 and Number of Disabled Dependents. 
• Check the box at the bottom of the screen to confirm you agree. 
• Click Save and Close (top right), then click Done. 

5. Mandatory Training 

• Click Go to Website and complete the required training. 

6. Self-Identification Survey 

• Complete the survey on the page, or click Online URL to complete it online. 

7. Review University of Windsor Policies 

• Click any of the policy links you would like to review. 

8. University of Windsor Indigenous Initiatives 

• Review the information provided. 

9. Other Key Links 

• Optional: explore links such as the Toldo Lancer Centre and Daily News. 

Important reminders and help 

GA/TA students: do not submit timesheets 

Graduate Assistants and Teaching Assistants do not need to enter timesheets. If you enter one by accident, delete it right away. 

Where to get help 

• Questions about payroll or your information in UWP (for example, changing your direct deposit or finding your pay stubs): visit the Human Resources, Payroll & OHRCRM Knowledge Base. 
• Login problems: submit a ticket and attach a screenshot of your login screen if possible. 
• An expired journey: contact HR so they can reopen it for you.