Objective
Purchase computer equipment with University funds or through research grants.
Environment
To ensure fiscal responsibility, standardization, and alignment with institutional priorities, all technology-related purchases must comply with the University’s Procurement Policy.
Consult the recommended standard configurations for desktop and laptop computers, monitors, and accessories to simplify ordering and deployment.
Procedure
- To purchase a PC, access the University’s Dell Premier Portal to benefit from preferred pricing and warranties without having to obtain a competitive bid. Assistance from your area’s administrative staff may be available.
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To purchase a Mac, the University has contracted with Staples Professional as its Apple reseller to qualify for discounted pricing. Review the ordering process here.
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To make a request for non-standard hardware, provide the use case and requirements and submit a Hardware Support ticket for a PC or a New Device Setup / Device Redeployment ticket for Apple devices. IT Services will assist in getting a custom quote. This extra step will save effort, as Finance requires a rationale for buying outside the pre-determined standard devices.
Note: Purchases made outside these procedures will not be reimbursed unless pre-approved by IT and Procurement for limited circumstances.
Standard procurement processes may not be practicable in emergency situations, but computer purchases must not proceed without appropriate approval through an alternate channel. In such cases, you must submit a Hardware Support ticket so IT can assess whether your situation constitutes a genuine emergency, confirm that no loaner equipment is available, ensure the proposed device meets institutional standards, and consult with Procurement to determine and document any required deviation from policy.
Email procurement@uwindsor.ca for assistance.