How to Create a Candidate Profile and Match it to a Job Opening as a Potential Prospect

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As a Line Manager, if you have an internal or external candidate in mind for a position, they can be matched to your requisition as a prospect. This streamlines the application process by sending the candidate a direct invitation to apply. Once the candidate applies, they can either be screened for an interview or directly offered the position.  

Important 

  • Only new candidates may be matched by Line Managers. 
  • For existing employees, HR Recruitment handles the matching process for all Staff recruitment types. 

Preliminary Steps  

  • It is essential to know the 4-digit requisition number in advance as you will need to enter that information when you are adding a prospect.  
  • Identify the candidate to be matched to the requisition. 
  • Obtain the candidate’s email address for profile creation. 

To complete this process, follow the steps outlined below:  

  1. In My Team access your team management tools.  
  2. Select Hiring to view your active requisitions. 
  3. From the left-hand menu, select Candidate Pools, and then Staff Candidate Pool, then click +Add. 
  4. Create a candidate by filling in Basic Info with the candidate’s First Name, Last Name, and Email address only. After completing these fields,  
  5. Click Save and Close. A confirmation box will appear asking if you want to complete the profile now. Select Yes. 
  6. Once the candidate profile has been created, click Actions, select Add to Requisition.  The requisition will populate based on the entered number. Ensure you have the correct 4-digit requisition number in advance. 
  7. Click Save and Close.
    The candidate is now visible under the Prospects section of the requisition.  
    Upon saving, UWP will automatically send the candidate an email. This message will include a personal invitation to apply for the position, along with a link to submit their application. 
  8. Once the candidate applies through the provided link, they will either:  
  • Be screened for an interview as part of the normal recruitment process, or  
  • Be directly considered for the position, potentially bypassing the interview process for an immediate offer, if deemed appropriate.  
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