The approval of all GA and TA Notices of Appointment (contracts) have moved to an electronic workflow through SharePoint/Microsoft Flow. This document contains the instructions on how to upload and submit the documents.
Preparing the Contract
Each submitted contract must be in PDF format with the following naming convention:
GA contracts = LASTNAME_IDNUMBER_GA
TA contracts = LASTNAME_IDNUMBER_TA
Submitting the Contract
Visit the following link to the SharePoint site: https://uwin365.sharepoint.com/sites/GATAAppointmentApprovalProcess/
Upon navigating to the URL you will be presented with a Microsoft Sign-in screen. Use your UWin email address (UWINID@uwindsor.ca) and password to log in (the same password you would use if you were to login to your UWin email).
If you have entered the right credentials, you will be presented with the following screen.
To submit the contract, click on the button labelled “Submit New Form”. You will be presented with the following screen:
On this screen, select options for Faculty Name, Department name, Term and Contract Start Date(starting July 5th, 2021). Then use the “Add attachments” link to attach the contracts.
Important note: You can upload up to 20 contracts at a time if they share the same Faculty Name, Department Name, Term and Contract Start Date. Please ensure that all the file names for each contract follows the naming convention.
If your submission is accepted, you will receive a confirmation email for each PDF contract that is submitted. Here is a sample of the confirmation email:
If your file was not accepted (because of incorrect format or incorrect naming convention) you will receive an email telling you that your submission was unsuccessful.
A student can only commence their work when the contract has been approved by Human Resources. When this happens, you will receive an email letting you know that the student can commence their work. This is a sample of the email you will receive:
If for any reason on, the submission is returned to you for resubmission, this is a sample of the email you will receive:
