How to Enter an Absence in UWinsite People

The absence module allows employees to report absences in line with their employment terms at the University. Eligibility and entitlements are determined by applicable collective agreements, University policies, or employment laws.

University staff must enter their absence into UWinsite People and should be entered in hours, as displayed in the module. 

After you complete your sign-into in UWinsite People using your full UWinID@uwindsor.ca as your username and your UWin Account password, follow the steps below. 

1. In Me, go to Time and Absences. 

2. Navigate to Add Absence. 

3. Select the appropriate absence from the Type drop-down menu: see list below (the system is designed to display only the options you are eligible for, but you may occasionally see options outside of your entitlements such as paid absence. Please refer to your collective agreement, university policy, or relevant legislation for clarification).  

4. Select your current position from the Business Title. Note: If you have multiple current positions, please use the drop-down arrow next to the Business Title field and select the appropriate one from the drop-down menu; make sure it is one of the current positions. 

5. Navigate to “When” select the calendar icon in the Start Date and Time field. In a pop-up calendar window, select a date then adjust the time, use Select Time button, then select OK. Note that the default time should be aligned with your schedule in UWP. 

6. Repeat the step above to select End Date and Time. Note that the default end time is set to 4:30 p.m., unless modified. You will see your absence duration in hours. If you see an error message, you may have chosen the wrong option. Correct the selection and proceed.  

7. In the Details section, select Reason if required (refer to the Absence Entries Defined document below to learn which absence types require Reasons).  

8. Navigate to Comments and Attachments.   

9. Add any Comments, as necessary. This option can be used when you need to inform your Manager or Human Resources, either for their knowledge or actioning. Comments will be seen by those with access to the absence records.  

10. Add an attachment, as needed. (Select Drag files here or click to add an attachment in the box available below and select Add File from the drop-down menu to browse your device and select the file you would like to attach.) Attachments are documents required for processing your absence. Please refer to relevant collective agreements, legislation, or policies.  

11. Select Submit.  

After submitting an absence, the status will show as "awaiting approval" and will be sent to your Line Manager and/or Human Resources for review and/or approval.  

Note: Before submitting your absence request, you can select to edit your entry by clicking Edit Entry. You can also Save and Close the entry if you are not ready to submit it (you can return to the saved entry by going into Existing Absences section in your Time and Absences module. You can also make edits after you submit the entry while it is awaiting approval. However, if the absence is not approved when the corresponding timecard is approved, the absence entry will revert to saved status and need to be resubmitted. 

Note: If you are a part time or temporary employee paid by time card, and you are entering in an approved long term absence (marked with * below ), please select Unpaid Long-Term leave of Absence and choose the appropriate Absence Reason that applies to your situation. 

For further information refer to: Absence Entries Key Terminology in UWinsite People