The absence module allows employees to report absences in line with their employment terms at the University. Eligibility and entitlements are determined by applicable collective agreements, University policies, or employment laws.
University staff must enter their absence into UWinsite People and should be entered in hours, as displayed in the module.
After you complete your sign-into in UWinsite People using your full UWinID@uwindsor.ca as your username and your UWin Account password, follow the steps below.
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In Me, go to Time and Absences.
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Navigate to Add Absence.
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Select the appropriate absence from the Type drop-down menu (the system is designed to display only the options you are eligible for, but you may occasionally see options outside of your entitlements. Please refer to your collective agreement, university policy, or relevant legislation for clarification).
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Select your current position from the Business Title.
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In the When section, select the calendar icon in the Start Date and Time field. In a pop-up calendar window, select a date and to adjust the time, use Select Time button, then select OK. Note that the default start time is set to 8:30 a.m., unless modified.
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Repeat the step above to select End Date and Time. Note that the default end time is set to 4:30 p.m., unless modified. You will see your absence duration in hours. If you see an error message, you may have chosen the wrong option. Correct the selection and proceed.
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In the Details section, select Reason if required (refer to the Absence Entries Defined document to learn which absence types require Reasons).
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Navigate to Comments and Attachments.
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Add any Comments, as necessary. This option can be used when you need to inform your Manager or Human Resources, either for their knowledge or so they can take action. Comments will be seen by those with access to the absence records.
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Add an attachment, as needed. Attachments are documents required for processing your absence. Please refer to relevant collective agreements, legislation, or policies.
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Select Submit.
After submitting an absence, the status will show as "awaiting approval" and will be sent to your Line Manager and/or Human Resources for review and/or approval.
Note: before submitting your absence request, you can select to edit your entry by clicking Edit Entry. You can also Save and Close the entry if you are not ready to submit it (you can return to the saved entry by going into Existing Absences section in your Time and Absences module. You can also make edits after you submit the entry while it is awaiting approval.