How to Create and Submit a Payroll Timecard (Hourly or Student Employees)

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Employees can create and submit your timecard. Please refer to these instructions to create a timecard for the current pay period and refer to this section below: Add Time for a Previous Time Period to create a timecard for the previous pay period. 

In your browser, go to UWinsite People page. Complete your single sign-on in UWinsite People System Access using your full UWinID@uwindsor.ca as your username and your UWin Account password. Then:

  1. Under Me, select Time and Absences.  
  2. To add time for the current pay period, select Current Time Card.   
  3. You will land on the Time Card page that displays your profile information: Name, Person Number, and current Time Card Period.   
  4. Select the appropriate options for Position and Payroll Time Type (Student Employees will have access to Regular Time Paid; other hourly employees may have access to different options depending on the employee group they belong to), along with the Start and Stop Times for the dates of the Current Time Card Period. 
  5. Select and edit the cell value for each of the Start and Stop times with the appropriate AM and PM suffixes. You can use the scroll bar to navigate to the second week. (Note: If you are an Hourly employee, you will have to manually enter the lunch breaks while entering your hours. There are two rows by default, so you need to enter time for a day in two blocks as the start of shift to lunch, and then return from lunch until the end of the day i.e., 8:30 AM to 12:00 PM in the first row and 1:00 PM to 4:30 PM in the second row.) 

  1. To insert a row on a timecard, you can simply right click on the timecard and select an option to add or remove a row as needed.  
  2. You can also view the Reported Hours for each day in the last row and the Totals for the reported period in the right-most column. 
  3. You also have the options to: Add Comments, Delete the Time Card, Copy the Previous Time Card, and Print the Current Time Card.

  1. In addition, you can view: 
    • Time Totals (with Reported Hours, Scheduled Hours, Schedule Deviation, and Absence Hours for each date of the timecard period). 
    • Calculated Time (with Start Time, Stop Time, Reported Quantity (in hours), and Calculated Quantity (in hours) for each date of the timecard period)
  2. After verifying that you entered the correct information for your Time Card, you can choose to Save and Close or Submit the Time Card along with other options in the top right corner. 

  1. Once you select the appropriate option, you will navigate back to the Times and Absences page. 

 

 Note: You will have to repeat the steps to submit the hours for another position. 

Add Time for a Previous Time Period 

  1. Select Existing Time Cards 
  2. To create a new Time Card for a specified period: use the plus button in the left corner 
  3. You will navigate to the page that specifies the Current Date and Current Time Card Period, by default 

  1. Select the appropriate date and select Add in the top-right corner. 
  2. You will come to the Time Card page which displays your profile information: Name, Person Number, and current Time Card Period. 
  3. Select the appropriate options for Position and Payroll Time Type (Student Employees will have access to Regular Time Paid; other hourly employees may have access to different options depending on the employee group they belong to), along with the Start and Stop Times for the dates of the Current Time Card Period. 
  4. Select and edit the cell value for each of the Start and Stop Times with the appropriate AM and PM suffixes. You can use the scroll bar below to navigate to the second week.  
    • (Note: If you are an Hourly employee, you will have to manually enter the lunch breaks while entering your hours. There are two rows by default, so you need to enter time for a day in two blocks as the start of shift to lunch, and then return from lunch until the end of the day i.e., 8:30 AM to 12:00 PM in the first row and 1:00 PM to 4:30 PM in the second row.) 

  1. To insert a row on a timecard, you can simply right click on the timecard and select an option to add or remove a row as needed. 
  2. You can view the Reported Hours for each day in the last row and the Totals for the reported Period in the right-most column. 
  3. You also have the options to: Add Comments, Delete the Time Card, Copy the Previous Time Card, and Print the Current Time Card; along with options to View: Time Totals (with Reported Hours, Scheduled Hours, Schedule Deviation, and Absence Hours for each date of the time card period), Calculated Time (with Start Time, Stop Time, Reported Quantity (in hours), and Calculated Quantity (in hours) for each date of the time card period), and Absence Plan Balances. 

  1. After verifying that you entered the correct information for your Time Card, you can choose to Save and Close or Submit the Time Card along with other options in the top right corner. 

  1. Once you select the appropriate option, you will navigate back to the Existing Time Cards page. 
  2. You have the option to view previous Submitted Time Cards, and edit any Current Saved Time Cards here. 

  1. Select the ellipsis in the rightmost column under Actions and select the desired option (Edit, Print, or View). 
  2. Make any necessary changes and navigate back to the homepage once you are done 

Tip: You can enter time entries for the most recent 28 days in the system. For time entries older than 28 days, you must contact your manager for assistance. 

 

 

 

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