Is there still a need to keep receipts for 7 years within the department?

The Finance department will electronically store all data that is scanned into the Expense or Self-Service Procurement modules, so there is no need for this process to be duplicated within the departments. It is encouraged to retain original receipts until an expense claim is approved by Accounts Payable and paid just to avoid any issues with the ability to read scans or pictures. 

Please note that this does not include backup for P-Card transactions; departments still must retain copies of their receipts for all P-Card transactions incurred. 


Article ID: 96742
Tue 1/28/20 1:39 PM