Summary
IT Services provides audio-visual (AV) equipment to the campus community to supplement classrooms and related events. To ensure this equipment is maintained / replaced when needed, there is a standard cost-recovery fee noted below. These fees are not applicable to classroom / academic support (e.g., lapel microphone for an instructor or temporary loan of projector due to equipment failure). In addition, equipment fees are not charged for events that are related to regular operating activities, such as Board of Governor meetings, professional development sessions, Faculty / Staff meetings, etc. A standard fee, however, may be assessed, for internal University events that require delivery / setup outside of University business hours.
Generally, fees are charged for the following types of events:
- Conference or similar event where there is a registration fee
- Student group events
- Events that are outside of available service hours (noted below), such as recruitment fairs
Please note, equipment rental and labour fees for clients external to the University are double the charge back rates quoted below. In addition, external clients are always assessed the $75 delivery/setup fee.
AV Rates - Effective Jan / 2020
Equipment Rental Rates:
| AV Equipment |
Rental Fee ($ full / half day) |
Lost / Damaged |
| Classroom Console |
$100 / $50 |
$5,000 |
| Projector |
$50 / $25 |
$2,000 |
| Laptop |
$40 / $20 |
$1,000 |
| Projector Screen |
$20 / $20 |
$200 |
| Rolling Display (TV Cart) |
$100 / $100 |
$1,500 |
| PA System |
$25 / $25 |
$450 |
| Microphone |
$10/ $10 |
$400 |
| Document Camera |
$25 / $25 |
$700 |
| Wireless Microphone |
$15 / $15 |
$300 |
| Adaptor |
|
$10 |
| Extension Cord |
|
$75 |
| Cables |
|
$20 |
| Power Bar |
|
$20 |
| Speaker |
$15 |
$300 |
Delivery/Setup Rates:
A $75 fee is assessed for internal University events that require delivery / setup outside of University business hours. Alternatively, no fee is assessed if equipment is picked up by a University employee.
A $75 delivery/setup fee is always assessed for external clients.
It is up to the department / person making the reservation to indicate equipment required / costs above the minimum amount.
AV Event Support Labour Rates:
| Support Type1 |
Rate / Hr2 |
Available Service Hours3 |
| AV Technician support throughout event |
$60 |
Mon-Fri, 7:30 am to 3:30 pm |
| Student support throughout event |
$20 |
Mon-Fri, 8:00 am to 9:00 pm |
Notes:
- AV event support is based on availability of resources. AV Technician/student support throughout event is any AV support requested beyond the typical 30-minute AV event support window (which usually starts 15 minutes before the event and ends 15 minutes into the event).
- Overtime rates apply beyond available service hours (x2)
- Service Hours based on regular University business days (i.e., excluding weekends and holidays). We do not support events held off-campus.
Bookings and Questions
To book equipment and, if needed, related AV support, please submit an AV & Classroom Technology service request. Bookings must be made three working days in advance (five is recommended).
For questions related to AV equipment bookings and related AV support, please call 519-253-3000 ext 3051. If we are unable to answer your call, please leave a message and a call-back number. We endeavor to return calls within two hours during regular University business hours.