E-mail Distribution List and Mail Enabled Security Groups - Admin Guide

You must be the owner of the list in order to edit it. To find out which lists you are an owner of, please see: How do I edit an e-mail distribution list in Outlook on the Web? 

In order for a person to be in the Global Address List, they must have an active UWin account listed in the University of Windsor directory. It is not possible to add external addresses to the Global Address List.

If you make these changes to the Global Address List, they will be reflected immediately, and will be synchronised with the "offline global address list" of other users within 24 hours.

An e-mail distribution list is used to send an e-mail message to multiple recipients (i.e. members of the list), while e-mail enabled security group can also be used to control access to booking and administering rooms and equipment.

Outlook Web App

To edit an e-mail distribution list or e-mail enabled security group in Outlook on the web, perform the following steps:

  1. Sign in to Office 365 Portal (https://portal.office.com) using your UWin Account.
  2. Click on Outlook icon.
  3. Click on the gear icon in the upper right hand corner.
  4. Click on View all Outlook settings link.
  5. Click on General section in the left hand pane.
  6. Click on Distribution Groups.
  7. Distribution gorups/lists that you belong to will appear on the left hand side, and groups that you are the owner of will appear on the right hand side. You can select a list that you own on the right hand side, and click the pencil icon to edit it.
  8. Click on membership to add or remove members of the list.  Please do not modify any other settings, or your list may not work properly.

Note that in order for a person to be in the Global Address List, they must have an active UWin account listed in the UWindsor directory. It is not possible to add external addresses to the Global Address List.

Outlook Desktop App

To edit an e-mail distribution list or e-mail enabled security group in Outlook for Windows, perform the following steps:

  1. Open the Address Book by clicking the Address Book icon in the ribbon, or by pressing Control + Shift + B
  2. Change the address book to the Global Address Book which is the online version of the directory.
  3. Find the list in the directory, either by scrolling or searching for the list's name.
  4. Right-click on the list and select Properties.
  5. Click the Modify Members button, and click the appropriate button to add or remove members from the list.
  6. Once you are done making changes, click OK.

Details

Article ID: 9445
Created
Tue 11/3/15 10:07 AM
Modified
Fri 9/23/22 9:29 AM

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