Exchange Online and Outlook is University's official messaging platform.
Links to articles providing specific instructions for various platforms and operating systems.
The Auto-Complete List in desktop version of Outlook is a feature that displays suggestions ad possible matches for names and e-mail addresses as you start to type them in the To, Cc, and Bcc boxes. In some situations, there might be entries that you want to remove, such as entries that are no longer current or accurate.
UWin Gmail system has been retired. As of January 2020, all incoming students are being provisioned with Exchange Online e-mail account instead of UWin Gmail account. All users with UWin Gmail accounts in good standing have been migrated to Microsoft 365 / Outlook in Summer 2020. Accounts that were not migrated have been disabled and can no longer be accessed. Access to this service ended on April 30, 2022.
There are several different ways that users can access a shared mailbox.
Instructions for accessing a shared mailbox to Outlook web app, which is a web browser version of Outlook. There are three different ways to do it.
Your University Microsoft 365 e-mail account can be accessed on your Android 10 or newer smartphone or tablet via the Microsoft Outlook mobile app that is installed automatically on all Intune-administered mobile devices.
Web version of Outlook called Outlook Web App or OWA, allows you to access your UWin Office 365 account in a browser on any computer or mobile devices that is connected to the Internet without the need to install or configure anything.
Steps for post-installation configuration of MS Outlook 2013 for Windows.
Microsoft Outlook offers a feature called Online Archive (Outlook desktop app) / InPlace Archive (Outlook Web app) that once enabled for your mailbox, will reduce its size when it approaches its quota by automatically moving older messages form the mail mailbox to the archive mailbox.
Outlook has a security feature which by default is configured not to load any embedded images in HTML e-mail messages received from outside of Office 365 domain. This article discusses common issues associated with this feature.
Cannot send or reply to messages on my Apple device running iOS 11
An outline of differences between these different types of groups.
Delivery failure report for the e-mail message that you did not send.
If you are listed as the owner of the distribution list, you can make changes to the members of the list by following the instructions outlined in this article.
Microsoft is reporting an issue with Outlook on the Web that appears to be affecting our Office 365 users.
Find the Exchange Online limits for a variety of service areas, including mailbox storage limits, e-mail distribution lists, to name just a few.
By looking at the Membership section of the person's Contact Card in Outlook, you will be able to see all of the distribution lists and groups that the person belongs to.
How to duplicate Lotus Notes feature called "Send & File" that allowed the sender to save a copy of the sent message in a folder other than the default "Sent Items" folder.
Instructions on adding shared mailboxes to Outlook for Mac.
Instructions on adding a shared mailbox to Outlook 365/2016 for Windows
How to add shared mailboxes to the Outlook mobile app
Adding University academic dates and holidays to my calendar
Instructions to add the University academic dates and statutory holidays calendar to Outlook 2013.
If you want to search by last name only, enter the last name in the To:. CC: or BCC: field, and hit Control+K or click the "Check names button. This will display a dialog with all of the people with that last name. You can then select the correct person based on their first name, title, e-mail address, office address, phone number, etc.
Delegate Access goes beyond just sharing access to your folders or calendar. Delegates are granted additional permissions, such as creating email messages or responding to meeting requests on your behalf.
How to book a HyFlex classroom for instructor practice
Setup automatic reply for every message received overwriting default functionality of only one automatic reply per e-mail address.
Instructions for duplicating Lotus Notes' "All documents" view in Outlook for Windows
By default, Outlook 2013 for Windows uses semi-colons to separate a list of e-mail addresses. There is an option to allow for commas as e-mail address separators as well.
There are two different ways to grant someone access to your calendar in Outlook 2013. The first method allows you to grant one of the three predefined levels of access and send e-mail notification to this person at the same time. Method number two, provides you with greater control and granularity over the access level for each person. We recommend that you use method number one to grant access initially, then method number two to further refine access level and other related settings.
A set of extended status codes for use within the mail system for delivery status reports, tracking, and improved diagnostics. In combination with other information provided in the Delivery Status Notification (DSN) delivery report, these codes facilitate media and language independent rendering of message delivery status.
If you no longer need access to a shared maibox, you need to notify IT Service Desk and follow these instructions to remove an account in your Outlook 2013.
A workaround for Outlook 2013 limitation that does not include the attachment in the reply when replying to a message with an attachment.
This article explains how to reset Outlook profile which stores your e-mail account data.
How to save Outlook contacts to your phone
If you have Lotus Notes and Outlook installed on your Windows 7 workstation, you may have to manually update your settings to switch your default e-mail program form Lotus Notes to Outlook. This ensures that Outlook will be used in place of Lotus Notes whenever you click on any so called "mail to" links, such as when you release blocked messages from quarantine by clicking the message ID link in your spam digest message
Steps for post-installation configuration of MS Outlook for Mac.
To combat spam and mass-mailing worms or viruses, Microsoft imposes the following limits in Office 365 to messages, senders, or recipients.
Steps for adding UWin Office 365 account to BlackBerry device that is running BlackBerry OS 10. Not applicable to BlackBerry devices with older OS versions.
Instructions for adding your UWin Office 365 account as a "new account" to your Outlook without having to reinstall Outlook or having to remove your existing account data.
There are two ways to access your University Office 365 account on your iOS device - either with the native built in Mail, Contacts and Calendars app, or with Microsoft's Outlook app, available from the Apple App Store.
Microsoft Outlook does not roam user's signature. It needs to be backed up manually before the user is switched to a new computer of a new Windows profile.
Instructions for creating e-mail signature in Outlook 2013 for Windows, Outlook for Mac, and Outlook Web App (OWA)
Follow these steps to enable automatic replies (a.k.a. Out-of-Office feature) inside a shared mailbox using Outlook Web App (OWA).
Instructions for importing various holidays, such as Canadian, U.S. state holidays, or Jewish, Islamic, etc. religious holidays.
To have the replies of an email be delivered by default to someone else's mailbox instead of your own is possible when using the Outlook client. However you must have access to the designated recipient's mailbox. This is particularly useful when you want any replies that may come from an email being sent out to be delivered to a group mailbox.
Error "Policy does not allow granting permissions at this level to one or more of the recipient(s)" when sharing calendar in Outlook for Windows client.
How to recall a message using Outlook 2013, and message recall limitations to be aware of.
This article provides a workaround to the limit of accounts that can be added to Outlook. By default, Outlook 2010 and Outlook 2013 allow up to 10 Exchange accounts to be configured in a single mail profile. If you for some reason need to add more than 10 Exchange accounts to your mail profile, you can extend this limit to via a Windows Registry tweak.
If you are a member of an Office 365 Group, and you have received an e-mail message which was not sent to the Group’s e-mail address, but you wish to save it into the Group as an e-mail communication you need to follow the steps outlined in this article.
Microsoft recently announced that on October 1, 2022, basic authentication will be permanently disabled in Microsoft 365 for all organizations.
University of Windsor users with an Office 365 license will receive daily briefing emails from Cortana@microsoft.com. If you do not wish to receive these emails, then you can quickly opt-out so you will not receive them in the future.
A typical e-mail server is configured to try to deliver an e-mail message for a specific period of time, most often 4 days.
This article includes everything you need to know about personal e-mail address, such as Chris.Lancer@uwindsor.ca
FindTime is an Office 365 add-in from Microsoft that allows you to take the work out of trying to schedule meetings with a number of people, either inside or outside of the University. Learn how to install Microsoft FindTime for Outlook/Office 365.
Phishing scams are fake e-mails trying to trick users into actions on behalf of the scanner. This article shows how to recognize phishing messages, how to avoid them and what to do when you discover one.
There are two ways to work with another person's Outlook folders, such as Calendar, — folder sharing and Delegate Access.
The maximum size of an e-mail message on all University e-mail systems is 35 MB. Alternatives for sharing large files are OneDrive and Big File Drop Box.
There are occasions when a University-wide communication is an appropriate means to send a message to a large group of people.
Office 365 message encryption and protection
Explains why you are not being prompted to enter your password every time you start Outlook, which is what you had to do each time you started Lotus Notes.
Hundreds of delivery failure reports for the e-mail message that you did not send.
Outlook 2013 allows you to have folders in any order you choose - you can re-arrange them however you see fit.
In Outlook, it is not possible to have an e-mail message appear in more than one folder. Therefore, all copies of sent messages would only appear in "Sent Items" folder after the migration, even if they were filed in other folders in Lotus Notes while being sent out. Also, messages stored in Inbox folder would no longer appear in any other folder that they may have been added to in Lotus Notes.
Explains why in some cases the Delivery Failure Report does not get generated instantly on failed delivery.
You must run Repair Disk Permissions utility that may take a few minutes depending on the amount of files you have on your Mac. Once the repair is complete, launch Outlook and you should be able to send attachments.
Most likely you have multiple accounts set up on your device, and another account's calendar is configured as your default calendar. Follow the steps included to fix this.
People can accept meeting invitations in Outlook 2013 without sending a response to the meeting chair.
Outlook on the web does not give the option to send as attachment
Instructions to make the calendar permissions button in Outlook for Mac 2016 visible
IT Services utilizes the Outlook Junk Email Filter to block delivery of unwanted emails to your inbox. This article explains how to check and set junk mail settings. It also explains how to report spam and suspected phishing messages.
There are two different ways to display the names of members of a group or mailing list in Outlook before sending an e-mail message addressed to that group or mailing list.
Users of Outlook can create their own e-mail distribution lists in Outlook that are known as Contact Lists.