How do I use the "Email" feature on the Xerox Workcentre?

To use the "E-mail" feature, individuals must login with their UWINID.

Network Address Book Search:

The Xerox WorkCentre is configured to support the University’s LDAP directory. When an entry is made in the To, From, or Cc: fields, the LDAP directory will display the search results automatically. Use the keypad on the touch screen to enter the e-mail recipient’s name. As with most search facilities, you do not need to enter the full name and can search the address book on the first few letters. When you have entered the e-mail search criteria, select the Enter button. Verify that the results are what you expect.

Scan to e-mail Instructions:

  1. Load you document(s)
  2. Select E-mail
  3. Use keyboard to enter your UWINID and password
  4. Select Network Address Book or New Recipient
  5. When New Recipient is selected, enter the name or e-mail address of the recipient and the click Add. When completed, select Close
  6. When Network Address Book is select, enter the first name of the recipient and then select Search
  7. Select the recipient from the list and then select To, Cc, or Bcc
  8. When completed, press Close to view all recipients

Press the Start button to scan

To log off, press the Log In/Out button to the screen and select Logout


All University policies for the use of campus e-mail lists apply for e-mail function. The University policy on the use of electronic mail lists is available at

When a document is scanned, a copy of the document will be sent to the scanner's e-mail account by default. It is recommended you delete unwanted scanned documents to reduce space in your e-mail account.


Article ID: 9506
Tue 11/3/15 11:57 AM
Thu 6/14/18 8:54 AM

Related Services / Offerings (1)

The University has negotiated specialized “fleet” pricing for photocopier and printer equipment, supplies, and repair service with Xerox. In the event that a new photocopier or printer is required by a department, clients are asked to contact Procurement to make the necessary arrangements for the purchase and installation of this equipment.