Accessing Microsoft Power BI

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Power BI business analytics is part of the Microsoft Office 365 suite. It allows for the creation of reports and dashboards that provide insights and analysis, and sharing them with others.There are three ways to access Power BI:


Power BI

A Power BI license is requried to create and edit dashboards and to access dashboards and reports shared with you.

If you do not plan to create your own reports or dashboards, use the  Power BI Mobile app which is available for Windows 10, Apple iOS (iPhone and iPad) and Android. A basic Power BI license is required to use Power BI Mobile app. This license is available to users by request at no cost.

Power BI Pro

To view reports or dashboards that are secured (i.e. shared only with certain people) or to create reports or dashboards, you will need a Power BI Pro license. With the Pro license you can create reports and dashboards on the Web, or use the Power BI Desktop app. When a Power BI developer has shared a report or dashboard to you, it will automatically appear in your Power BI app.

See Per user-license type comparison for more details.

To acquire one of the two Power BI licenses, you will need to submit a request by opening a ticket. The basic license is free while the cost of a Pro license is $34.80 user/year and will be charged to the UWinsite Finance account number provided inside the ticket. Each license request ticket will automatically enter the approval workflow once submitted. Once your request is approved by your manager (one-up approval), a license will be procured and assigned to your UWin Account.

Installing Power BI App

Corporate Devices

If your corporate-owned device is managed by the Intune (i.e. joined to Azure AD) and you have purchased a Power BI Pro license: 

  • Power BI Desktop app will be automatically installed on your Windows 10 device
  • Power BI Mobile app can be installed on your device using Company Portal app

Personal Devices (BYOD)

If your computer is enrolled in our device management system, you can download it through Company Portal.

You can also install Power BI Mobile from the Microsoft Store (University of Windsor tab, must sign-in to see it), it is called "Power BI."

Alternatively, visit for links to the app installers for all three platforms


Article ID: 90506
Fri 10/25/19 4:08 PM
Tue 11/29/22 8:09 AM

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With Office 365, Microsoft transitioned to subscription-based licensing. Licenses for individual products are purchased and assigned to individual users online rather than by entering Product Key on the workstation. Microsoft Visio and Project are not covered by the current licensing agreement. Clients interested in using this software have the option to purchase the subscription license thought IT Services at a discounted academic pricing.

Related Services / Offerings (2)

Faculty, staff and students who would like to use software that is not covered by any of the campus-wide licensing agreements can submit a request to purchase a license.
Microsoft Power BI is an interactive data visualization reporting solution with a main focus on business intelligence (BI), as a part of the Microsoft Power Platform.