Uploading files to OneDrive

Tags onedrive

OneDrive provides up to 5 terabytes of secure backed up cloud-based storage for your work or school related files. Files up to 250 GB in size can be uploaded to OneDrive. This service is available to all faculty, staff and students at no cost. I.T. Services does not support any other file sharing services such as Dropbox or Box.

There are two different ways to upload files stored on your computer to your OneDrive. If you would like to upload the entire collection of folders and files at once, we recommend that you use the OneDrive Sync Client method. If you are going to upload only a few files or one file at a time, then you could use the web interface at portal.office.com

OneDrive Sync Client

Ensure that

  • you have the latest version of OneDrive Sync software installed on your computer,
  • you are signed in to OneDrive,
  • syncing is working properly.

When you launch Windows File Explorer, you should see OneDrive - University of Windsor below the Quick Access section.

If it says OneDrive only (i.e. the "University of Windsor" part is missing), this means you have not signed in yet.

If you see both, OneDrive - University of Windsor and OneDrive, only use OneDrive - University of Windsor and never use OneDrive (this one will not sync with anything).

Click here for instructions on how to install it if you don't have it yet, or use this form to open a ticket with our Service Desk to request assistance with the installation.

Once you verified that your Sync Client is installed and working properly, 

  1. Open Windows File Explorer (aka "My Computer").
  2. Browse to the folder where you stored your files.
  3. Select all files and sub-folders in that locaiton by pressing Ctrl + A keys on your keyborad.
  4. Right-click on the selection and select Cut from the pop-up menu. This generates a link to selected files in Windows clipboard.
  5. Left-click on One Drive - University of Windsor to open that locaiton.
  6. Right-click the white space in the pane where folders/files are listed and select Paste from the pop-up menu.

This will initiate the process of moving (not copying) selected folders and files from your drive onto your OneDrive.

Office 365 Portal

This is an easy way to upload files to OneDive, but there are some limitations associated with this method that you need to be aware of before you proceed.

  • If you want to upload the entire folder of files using the Upload button, you will only be able to do this successfully using Google Chrome or MS Edge browser. This currently does not work properly in Internet Explorer, or Mozilla Firefox.
  • You should not use this method to upload folders that are nested several layers deep (ie. contain many levels of subfolders). This is because you will most likely hit the limitation of total allowable file path length being 256 characters.
  • This method is the best when you try to upload a single file, or a folder with a small number of files with file names that do not contain any illegal characters, such as "#", "?" or "%".

To upload a file or multiple files using the web interface, follow these instructions:

  1. Launch Microsoft Edge browser.
  2. Navigate to to portal.office.com and sign in with your UWin Acocunt.
  3. Click on OneDrive app icon.
  4. Click Upload.
  5. In a dialogue box, select all files and folders on your drive then, click Open. This will initiate the process of uploading selected folders and files from your computer's drive onto your OneDrive.
  6. Once the upload process is completed and there were no errors, refresh your browser window to verify that all folders and files were successfully uploaded, then remove original copies from your local drive.

You can also drag-and-drop the file or folder from a Windows File Explorer window to OneDrive window in the browser.

Watch this instructional video from Microsoft.