Provisioning of UWin Accounts for Students

The UWin Account is a personal digital identification for accessing a number of on-line services at the University of Windsor. A valid and active UWin Account is required of everyone associated with the University of Windsor who plans on using any of the IT systems and services.

Each UWin Account has an "account type" designation. This designation determines which specific services are associated with the UWin Account. Each user can view their account type and other details by signing into this site:

Applicant (J)

When a potential student applies for admission to the University of Windsor, their application will be processed by the Office of the Registrar. Once that is completed, Registrar will send an e-mail to the address applicant provided on their application that will include their Student Number and PIN. This e-mail will also instruct user to visit UWinsite Student landing page and click on First-time Account Activation icon, which will take them to Manage UWin Account page. On that page, they will need to click on UWindsor Student Account link in the Account Activation column to be redirected to the account activation page. On that page, they will need to enter their Student Number and PIN to retrieve their UWin ID and start the UWin Account activation process, which includes selecting initial password.

Once activated, their UWin Account will be designated as Applicant (J). However, the account status at this point is set to NEW, even though the account has been activated. This type of account allows access only to the following systems/services:

Confirmed Student (K)

Once an applicant confirms their acceptance offer in UWinsite Student or in other ways, their UWin Account designation will automatically transition from Applicant (J) to Confirmed Student (K). At this point, the account status is still set to NEW even though the account is active and being used. This type of account still allows access only to the following systems/services:

Confirmed students will then receive an e-mail message requesting that they "extend" their UWin Account. During this process, they will be asked to:

Extending their UWin Account sets its status to ACTIVE, and adds access to the following additional services:

To extend their UWin Account services, they will need to click on the link included in the e-mail ( and enter their Student Number and PIN. 

Undergraduate (U) and Graduate (G) Student

Once a student registers for their first course, their UWin Account designation will transition automatically from Confirmed Student (K) to Undergraduate Student (U) or Graduate Student (G), depending of their level of study.

This type of account allows access to the following systems/services, in addition to systems/services that they had access to as Confirmed Student:

  • mySuccess (Orbis) portal

Undergraduate/Graduate Student UWin Account will stay active as long as student:

  • is enrolled in one or more courses
  • is enrolled in a co-op programme
  • has successfully graduated

The account will remain active for three semesters from the term of last enrolment in courses or co-op programme, after which an e-mail notification will be sent two weeks prior to the account being deactivated. Exceptions to this rule are:

  • student has deferred to future term
  • a special exception has been granted by the faculty of department

Medical Student (H)

UWin Account of a student enrolled in the Schulich School of Medicine and Dentistry Windsor Campus will be designated as Medical Student (H). This type of account allows access to the following systems/services:

  • UWinsite Student (only people who graduated from University of Windsor)
  • e-mail address that forwards mail to their Western University e-mail account
  • EDUROAM campus Wi-Fi network

Alumni (A)

Following successful graduation, an alumni role will automatically be added to the student account. Once all other student type roles expire, the account will automatically transition into Alumni (A). This type of account allows access to the following systems/services:

  • UWinsite Student
  • EDUROAM campus Wi-Fi network
  • UWindsor e-mail account in Office 365 (Exchange/Outlook); no access to OneDrive nor other Office apps.

Returning Students

Returning students can have more than one role assigned to their account. The primary role will be the most relevant one and will become their account designation/type. For example, a person who graduated and came back to enroll in graduate studies, will have their primary role ranging from J through G (depending on where they are in application process), and a secondary role being Alumni (A).


The eDS system will assign multiple "roles" to each user, in cases where the user has multiple relationships with the university. uwinRoleCodes is a multi-valued attribute in LDAP. The eDS system will resolve multiple uwinRoleCodes down to a single uwinIdType with the following priority:

Each row (in parentheses) represents a group, with the top rows having higher precedence. The list of ID types in a given row (group) all have the same precedence. If a user has two roles in the same group, the decision of ID type is made based on date logic (which expires last).

( F )
( E )
( G H J K U )
( Z )
( 7 )
( Y )
( 8 R )
( A )
( Q ) -- new position, used to be in the (G H J K U) group
( S )
( P )
( B )
( 3 4 5 6 C D I L M N V W X )
( T )

The primary source for this information is the EDS table LDAPMGR.DSPERSONTYPE. Here's a partial example from that table:

 DSPERSONTYPE_DESC   | Non Traditional Student